All isotopes ordered by Weill Cornell Medicine researchers must be approved and received by Medical Health Physics Central Isotope Laboratory (CIL), as per the WCM license agreement with the NYC Department of Health.
Only authorized users are permitted to order radioactive materials, and only the materials for which they have been approved.
The Radiation Safety Committee approves authorized users. Authorized users must not order radioactive materials on behalf of other authorized users, principal investigators, researchers, or any other persons.
Radioactive Isotope Ordering Guidelines
Radioactive Isotopes can only be ordered via the Weill Business Gateway (WBG) by your department’s designated purchaser. Orders shall not be processed directly with vendors via credit card or line of credit.
Most radioactive isotopes are available through WBG SciQuest catalogs. These catalogs recognize the radioactive element being purchased and will automatically default to Environmental Health and Safety (EHS) for approval and the CIL address for receipt.
Isotopes can also be ordered through described requirements. The radioactive element GL 631009 must be selected when creating a described requirement. The radioactive element GL will then automatically default to EHS for approval and the CIL address for receipt.
The name of an authorized user must be indicated on the isotope order field, in care of (C/O) EHS/Radiation Safety/Authorized User’s Name.
If you have any internal order requirements, please include notes in the “Note to Approver” section, so that EHS can proceed accordingly. (e.g., date to approve shopping cart by). If there are special requirements for the vendor, please include these in the vendor notes under the “Notes and Attachment Tab” (e.g., required ship date).
All shopping carts are reviewed and approved by Medical Health Physics. Incomplete or missing information will result in an order being rejected. MHP will call or email the individual who created the shopping cart and notify them of the errors to be corrected.
If a shopping cart is entered correctly, it will be approved, and a vendor confirmation will be forwarded via email to the purchaser that created the shopping cart in the WBG.
Orders received before 3:00 PM will be approved that business day unless a delayed approval request is made. Orders received after 3:00P PM will be approved the following business day unless a delayed approval request is made.
Upon receipt by the CIL, notification to pick up a package is sent via email or phone to the authorized user or their designee. The package is available for pickup from the time of notification until 5 p.m. The CIL Office is in A-Building, Room A-0049 (sub-basement level), 1300 York Avenue, New York, NY 10065.
If any additional information is needed, please review section Centralized Ordering System for Isotopes in the Radiation Safety Manual or contact Medical Health Physics (MHP) at mhp@med.cornell.edu or (646) 962-4567.